In the previous article you have seen how to view default tax and set up custom tax in the system.


Let is now take a look at, how these Tax rates are applicable in different modules on Deskera Books


As a user you can calculate Tax Rates while creating business transactions in the Buy and sell module, Product setup.users can also  select default tax accounts in Journal entry and in contact set up.

Let us see in detail how these taxes are applicable the system,

1. Under the sales module for Quotes and Invoice

While creating a Sales invoice and Quotes you can select the tax from the dropdown menu where only sales taxes are present in these tax options.

Tax rate while creating Invoice/quote
Tax rate while creating Invoice/quote

2. Under the Buy module for Orders and Bills

While creating a Bill or Order when you select the tax from the dropdown menu only purchase taxes are present in these tax options

Tax rate while creating Order/Bill


3. Tax Setup while creating Product


While creating a product in the sale section only sale type taxes will be shown and in the Buy section only Purchase type taxes are shown.

These tax codes will automatically be populated when you select the product in sales and purchase transactions.

Sales/Purchase Tax while creating product under Buy and sell details tab
Sales/Purchase Tax while creating product under Buy and sell details tab



4. Journal Entry:

A separate Journal entry will be passed for each Invoice and Bill created with Tax rates applied.

Journal entry for Sales and Purchase transactions (Invoices and bills)
Journal entry for Sales and Purchase transactions (Invoices and bills)


5.Charts of Accounts:

You will also be able to view a separate account maintained for VAT Payable under COA which is the total amount being changed on purchase and sales.

VAT payable account under COA
VAT payable account under COA

6. Contacts setup for VAT

You can also set up VAT while creating a new contact with the following fields in the contact master.

Indicate the tax treatment for each contact
Indicate the tax treatment for each contact


You need to select the Tax Treatment applicable for the contact from the drop down menu and depending on this you need to fill in the 15 digit VAT registration number.

The details of these fields are as follows,

  • When the user selects VAT Registered, GCC VAT Registered, VAT Registered -Designated Zone then the VAT Registration No field will appear where mandatory you need to fill in 15 digit VAT no
  • When the user selects Non VAT Registered, GCC Non VAT Registered, Non GCC & Non VAT Registered - Designated Zone then the VAT Registration No files will not appear.

These tax treatments will automatically be populated when you select the contact in sales and purchase documents.