Jammu Kashmir - Form L - Register of Employees : What You Need to Know

Managing employees and handling HR requirements is key to keeping any business going. The thought of HR checklists and compliances may be a bit daunting. There are so many different forms that have to be filled and records that have to be maintained. One of the key factors you have to account for is your employees’ work hours, wages, and overtime. Keeping records of these details is helpful for payrolls and taxes. What’s more, it is a legal requirement and is an integral part of your company’s HR compliance.

India has so many different states so it’s best to get straight down to the specific state compliances that you need to meet. Without wasting any more time, let’s zero in on the state of Jammu and Kashmir (J&K). Do you own a business in J&K? Or are you involved in the HR compliances of a business in J&K? Then you will have to know about the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages).

This is a register that you have to maintain that covers details about your employees like the wages you pay them and their overtime hours. This compliance comes from the Jammu and Kashmir Shops and Establishments Act and the rules under it.

This article will help you understand:

What is the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages)?

The Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) is a register about your employees that you have to maintain as a business if you come under the Jammu and Kashmir Shops and Establishments Act.

If you are running a business in India, you will most likely have to come to grips with the Shops and Establishments Act. This act regulates many aspects of work including wages, work hours, holidays, leaves, and more. Most businesses in India come under this Act and have to make sure their HR compliances are up to speed with their state’s Shops and Establishments Act.

Every state has its own Shops and Establishments Act. So pay attention to the specific requirements of the J&K Shops and Establishments Act along with the rules that come under it. The Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) is a form that is required under the J&K Shops and Establishments Rules.

Does the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) Apply to Your Business?

The Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) applies to your business if it comes under the purview of the Shops and Establishments Act. This act applies to a wider range of businesses. You have to get your shop and establishment registration with the J&K Department of Labor if your business comes into the category of a shop or establishment under this act.

Shop means any premises where goods are sold (either by retail or wholesale) or services are rendered to customers. This could include an office, workplace, store-room, warehouse, or go-down.

A commercial establishment means a premise where any trade, business, profession, or any related work takes place. This could include:

theaters and cinemas
restaurants
residential hotels
other places of public amusement or entertainment
a society registered under the Societies Registration Act, 1860
journalistic and printing establishments
contractors
private educational institutes
a premise where a business of banking, insurance, or stocks takes place

What Are the Details of the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages)?

As a part of this register, you will have to maintain certain details about your employees. Keep in mind that registers and records for the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) will have to be stamped by the concerned Inspector.

The details required in the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) are as follows:

Personal Details:

Names of the employee
Name of the employee’s father or husband
Age
Address

Employment details:

Nature of the employment
Date of appointment - when did you hire them?
Date of discharge
When did their work begin?
When did their work end?
Were there any rest intervals?
Did they do any overtime work?
How much did you pay them for it?

Details of wages:

The rate of wages - how much do you pay them on a daily or monthly basis?
Period of wages – what is the period for which you are paying them?
Did you pay them any amount in advance?
What are the net wages that you have to pay them?

As you have probably realized, these are details that are usually needed as a part of general payroll compliances so maintaining them is, in any case, a good idea.

However, in the case of the Jammu Kashmir Form L Register of Employees, attendance, overtime, and wages are factors that you need to understand in the light of the applicable regulations.

Any Other Requirements for the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages)?

Along with maintaining records of the above details, there are some additional things you will have to follow in maintaining the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages).

The entries in the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) have to be made on the day that they relate to. For example, if the HR personnel record the hiring of an employee, it should ideally be entered on that day itself. It is not really possible to verify if the entry was made on that day itself or another day so you could say that it is not a strict requirement. However, it is in any case a good HR policy to do this because it avoids mix-ups and confusion and maintains the correct chronological order of the details entered in the register of employees.

The main idea behind this requirement of the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) is that the register and records should always be complete at any given point in time.

Some more things to keep in mind in maintaining the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages):

The registers and records for a given calendar year will have to be maintained for three years following that year
The language of employee registers, records, and muster rolls must be either English or Urdu
The attendance of employees should be marked according to English Era

In the Jammu Kashmir Form L Register of Employees, attendance, overtime, and wages are the main factors that you have to maintain records of.

However, other related compliances come with the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages). As a part of these requirements, employers need to:

Put up a notice (given in Form M) in the establishment mentioning the days on which employees will be given a holiday
Put up a notice (given in Form N) mentioning the daily working hours
Put up a notice (given in Form O) mentioning the day of the week on which the establishment will be closed
All these notices must be put up in a place where they are easily visible and can be read by all the employees

Jammu Kashmir Form L Register of Employees: Attendance, Overtime, and Wages

For the Jammu Kashmir Form L Register of Employees, attendance overtime, and wages are the main factors that you will have to keep in mind. It is best to understand the requirements for overtime and wages under the Shops and Establishments Act.

Overtime work

For the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages), overtime work is any work that an employee does beyond the limits of their work hours. The wages for overtime work should be at least twice the rate of the ordinary wages you pay to the employee. What’s more, as an employer, you need to take permission from the concerned Inspector at least three days before you ask an employee to do overtime work.

Wages

In the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages), you will have to fill in the details of the wages you pay your employees. This sounds straightforward but there is more to it.

What all payments would be considered as wages? Salary is not the only payment you make to your employees. What about bonuses, non-cash benefits, pension schemes, and so many other factors?

That’s why it is best to be clear about what payments or value benefits need to be included and added up to get the wages. This is very important as it ensures that you enter the correct amount of wages in the record in the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages.

Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages): What Are Wages?

Here are the various payments and benefits you would have to include when computing wages.

Wages for the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) include any kind of remuneration that is expressed in terms of money or is capable of being expressed in terms of money.

These include:

Salary
Allowances
Amounts that an employee is entitled to for holidays, leave, or overtime work
Any additional remuneration such as a bonus or an incentive
The sum of money due to an employee because of termination
Any amount that an employee is entitled to under any scheme

However, when computing the wages of an employee for the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages, you would not include:

Any bonus that is not included in the terms of employment
The value of any housing accommodation or medical services
The employer’s contribution to any pension or provident fund and the interest that has accrued on it
Any traveling allowance or concessions are given for an employee’s travel
Any payment to the employee to cover special expenses he incurs due to his employment

Conclusion

Keeping records about your employees, wages, and overtime is a regular part of HR and payrolls. However, in the Jammu Kashmir Form L Register of Employees, attendance overtime, and wages have specific criteria that you need to keep in mind. Keeping track of the state rules and regulations set out by the J&K Department of Labour will help you stay up-to-date with the latest HR compliances and employment paperwork. Hopefully, this article has helped you understand the HR compliances for the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages).

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Key Takeaways

The Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) is a register about your employees that you have to maintain as a business
It applies to your business if it comes under the Jammu and Kashmir Shops and Establishments Act
The Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages) requires you to fill in details about the employees, wages, and employment
In the Jammu Kashmir Form L Register of Employees, attendance, overtime, and wages have their criteria and requirements that you have to keep in mind
Be clear about the kinds of payments and benefits that are included in wages
The register of records will need to be maintained for 3 years after the year that it is written for
There are related compliances that you have to follow along with the Jammu Kashmir Form L Register of Employees (Attendance, Overtime, and Wages)
These include putting up certain notices in the establishment that inform employees about holidays and work hours