How Do I Calculate My Full-Time Equivalent (FTE) Employee Number?

How Do I Calculate My Full-Time Equivalent (FTE) Employee Number?

Deskera Content Team
Deskera Content Team
Table of Contents
Table of Contents

As an entrepreneur or project supervisor, eventually, you might have come across the FTE abbreviation.

What is FTE?

Also for what reason would it be a good idea for you to comprehend a term that is generally utilized by HR-trained professionals and accountants?

A full-time equivalent is a unit of measure that plays a part in calculations utilized in project management and government programs for qualification purposes.

In this article, we'll discuss the essentials of what FTE is, what it involves, and why organizations use it. We'll likewise tell you the best way to perform different estimations that include FTE, which will assist with making the process simpler. This article will focus on covering the following topics:

  • What is FTE?
  • What is the purpose of FTE?
  • FTE employee
  • Calculating FTE number including part-time & full-time employees
  • Typical official full-time schedule
  • FTE salary
  • How do you convert FTE to hours?
  • What is 100% FTE?
  • What is 75% FTE?
  • Why does FTE number matter?
  • Why FTE is important for PTO?
  • FTE in the Workplace
  • ACA-compliant FTE

What is FTE?

Full-Time Equivalent (FTE) alludes to the unit of estimation equivalent to an individual (employee or student) one unit of work or school day, relevant in a variety of contexts. It's a way for managers to gauge the number of full-time workers they have, alongside the number of part-time workers that can be converted into full-time terms.

FTE is a unit of measure in view of the complete number of hours worked that shows the number of full-time equivalent workers a specific organization utilizes within a financial year or needs to employ to do a task.

The FTE calculation can be befuddling at first, so we're here to assist you with figuring out everything. The calculation of full-time equivalent is a worker's scheduled hours divided by the business hours for a full-time workweek. At the point when a business has a 40-hour workweek, workers who are employed to work 40 hours out of each week are 1.0 FTEs. Workers employed to work 20 hours of the week are 0.5 FTEs.

A business with a 35-hour workweek would just divide the worker's booked hours by 35 to decide the FTE. For instance, a worker booked to work 21 hours of the week would be 0.6 FTE when the full-time workweek is 35 hours.

The breakdown for a normal, full-time worker and their hours on a yearly premise is determined by assuming the worker follows an 8-hour workday and works five days out of the week:

8 hours of the day x 5 days out of every week = 40 hours

The figure is then multiplied by the number of weeks worked each year:

40 hours of the week x 52 weeks out of every year = 2,080 hours

This unit of measure is likewise used to quantify a student’s class burden or contribution to a school project.

Managers might involve the FTE estimation for various purposes, for example, bench-marking incomes or benefits per worker. Converting hours worked by part-time workers into full-time equivalents can be useful while computing these measurements.

A few laws, for example, the Affordable Care Act (ACA), explicitly characterize how an FTE is determined and expect businesses to count FTEs to decide how the law applies to their association.

What is the purpose of FTE?

  • Different government programs have various ways of working out FTE, and these computations are utilized to decide:
  • Qualification for the Paycheck Protection Program
  • If an employer is an Applicable Large Employer (ALE) for the year
  • If an independent company is qualified to apply for a tax reduction in the amount of 50% of the business paid medical services charges
  • FTE is additionally used to compute the number of accumulation hours for PTO, per worker.

Besides, project managers and budget analysts additionally use the FTE unit of measure to gauge how long (for example full-time plans) will take to complete a task, regardless of whether the said venture will need full-time or part-time workers (and the number of each). They likewise use it to compute work costs for the expected project workload and consequently characterize how much funds are expected to complete the undertaking to its end.

FTE employee

Taking into account that the FTE unit of measurement depends on the total number of hours worked, it may not show the genuine number of individuals working in an organization. An FTE is a measuring stick that actions the number of full-time hours being finished at your organization. The number is counted utilizing your part-time and full-time workers count, notwithstanding a couple of straightforward estimations.

To arrive at your FTE count, you'll need to decipher the number of hours worked by your part-time workers to what they would resemble on a full-time premise. From that point forward, your full-time workers are folded into the final FTE count. This is the way full-time and part-time workers might approach 1 full-time equivalent worker in your organization:

  • 1 full-time worker working 1 official full-time plan = 1 full-time equivalent worker
  • 2part-time workers working precisely half of the organization's true full-time plan = 1 full-time equivalent worker
  • 4 part-time workers working precisely a quarter of the organization's official full-time plan = 1 full-time equivalent worker

Calculating FTE number including part-time & full-time employees

It's really simple. This is the best way to work out your FTE count.

Stage 1: What is the number of part-time workers you have? As per the IRS, part-time workers are those who work under 130 hours per month, or 30 hours every week.

Stage 2: Write down the average number of hours each part-time worker works each week. Now, add them up.

Stage 3: Take the outcome and divide it by 30.

Stage 4: Round down to the closest whole number.

Stage 5: Add your full-time worker count to the number you got previously.

Stage 6: You currently have your FTE number. Here is a formula that that sums up the FTE estimation above:

Your FTE number = (Total average of part-time hours worked each week/30) + # of full-time workers.

Typical official full-time schedule

The normal length of a full-time schedule has changed a great deal through history - full-time workers presently work around 20 or 30 hours out of each week less than what they did in the nineteenth century.

Indeed, even today, these numbers extraordinarily vary across nations, from the Netherlands and its average of 29 hours and 18 minutes for each week's worth of work to Columbia and it's average of 47 hours and 43 minutes for every week's worth of work, on average. Notwithstanding, the IRS commands just 30 hours out of each week or 130 hours out of every month for a worker in the US to be viewed as full-time as far as the sort of business.

By and by, these numbers still typically fall somewhere close to 32 and 40 hours out of each week, with 40 hours out of every week (8 hours each day, 5 days each week) being a typical standard for a full-time schedule.

FTE salary

An FTE salary is a worker's pay changed over into a full-time equivalent compensation within an entire year, whether or not the said worker holds a full-time or part-time position. The real workload isn't thought about for this estimation.

How do you convert FTE to hours?

To convert over the number of hours your workers are relied upon to work in view of their FTE, you'll have to switch the recently referenced process of computing FTE considering the number of hours worked.

What is 100% FTE?

A 100 percent FTE is equivalent to a 1.0 FTE - it might highlight one individual working a full-time schedule or a few people satisfying the obligations of 1 full-time position.

In one organization, a full-time schedule might be 40 hours out of each week. In another, it very well might be 37.5 hours out of every week. Taking into account that both consider a full-time schedule in their separate organizations, both consider a 100 percent or 1.0 FTE.

An FTE computation for all workers in an organization should be adjusted down to the closest whole number.

What is 75% FTE?

A worker who has a regular budgeted task of 75% of a regular work position (as a rule adds up to 28 hours out of every week for non-exempt positions who work 37.5 hours out of each week under normal conditions or 30 hours for exempt positions who work 40 hours of the week under ordinary conditions) has a 0.75 FTE. This doesn't apply to impermanent work positions.

Regardless of whether an FTE of 0.75 is viewed as full-time will rely upon the organization policy made by the business. If 0.75 FTE is viewed as full-time in an organization, such workers may qualify to apply for the Public Service Loan Forgiveness (PSLF) program.

Nonetheless, remember that this mainly applies to places that work 30 hours out of every week when relegated with a 0.75 FTE position, for example, the IRS minimum for a full-time definition. Conversely, non-exempt positions who ordinarily work just 28 hours out of each week on a 0.75 FTE plan don't qualify, regardless of whether the employer policy characterizes them as full-time.

Why does the FTE number matter?

For a business, explicitly, those with a large number of part-time workers, converting worked hours into FTEs is significant in assisting the organization with knowing the number of full-time workers the part-time workers are equivalent to. Your FTE number decides if you're viewed as a pertinent enormous employer or ALE (applicable large employer).

An ALE isn't simply a scrumptious refreshment it also implies that last year you had at least 50 workers or a mix of full-time and part-time workers that rose to 50 FTEs. Flip through your records to see what your team resembled a year prior.

Assuming your organization fits the ALE bill, it implies you're expected to offer health insurance coverage under the Affordable Care Act's employer order. Having ALE status likewise implies that you will have to send in your 1094-C and 1095-C forms depicting the sort of inclusion you gave to your team.

In the event that you're not an ALE, you can in any case give your team medical coverage. Indeed, 65% of small ventures that give organization-supported coverage have somewhere in the range of five and 49 workers on staff.

Eventually, is significant for an organization to decide FTEs in light of the fact that it permits it to acquire a superior comprehension of the adequacy and handiness of its part-time workers, in view of how much work is done and, in particular, since part-time workers are by and large paid less and don't get the very advantages that usually are proposed to full-time workers. All the previously mentioned factors wind up costing the organization something and influencing its bottom line.

Why FTE is important for PTO?

FTE will impact the number of hours workers can accrue for PTO. The real PTO a worker can accrue might rely upon a few elements, including long periods of work that direct a worker's hourly PTO accrual rate. These rates will rely upon the PTO accrual rate policies of an organization, association, or establishment.

FTEs in the Workplace

FTEs are most broadly utilized by organizations to decide their worker's workload, with the point of view of attempting to decide the number of part-time workers and the hours they work to stir up to a similar number of hours worked by full-time workers. It is important for accounting purposes and deciding wages, and for calculating the organization's costs while paying its workers.

Yearly, an organization by and large considers an FTE to be valued at 2,080 hours.

ACA-compliant FTE

The Affordable Care Act (ACA) expects that each employer with at least 50 FTEs should give ACA-compliant benefits. To check if your organization is expected to give those benefits, you need to ascertain your FTE count.

The ACA considers 30 hours out of each week or more as full-time. You should follow this definition, regardless of whether your organization policy characterizes full-time employment differently. Thusly, under ACA, any worker who works at least 30 hours rises to 1 FTE. Utilizing the directions given above, on the off chance that your estimation is 50 FTE or more, you are relied upon to give appropriate medical coverage to your workers.

How Deskera Can Assist You?

As a business, you must be diligent with employee leave management. Deskera People allows you to conveniently manage leave, attendance, payroll, and other expenses. Generating payslips for your employees is now easy as the platform also digitizes and automates HR processes.

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FTE is determined by taking the total number of hours worked by part-time workers in a week, month, or year in addition to the complete number of hours worked by full-time workers and dividing by the average number of hours worked by full-time workers.

Deciding the number of FTEs for your business, regardless of whether to meet lawful necessities or for budgeting, expects you to perform estimations by taking the total hours worked by part-time workers and dividing the total hours worked by full-time workers. You can then decide the equivalent number of full-time workers you utilize.

Key Takeaways

  • Computing FTE for individual workers might assist you with concluding whether your workers are qualified for specific projects, for example, the Public Service Loan Forgiveness (PSLF) program
  • To ascertain a full-time equivalent in your organization for every worker, you'll have to represent the hours of a full-time week-by-week schedule and the genuine hours your workers are booked to work
  • Computing FTE accurately guarantees you are agreeable with applicable labor laws and IRS reporting rules; it likewise guarantees you stay consistent with the ACA and FMLA by furnishing workers with medical advantages and leave once your organization arrives at 50 FTE. Furthermore, FTE computations provide you with a superior feeling of your current staffing levels so you can plan and do budgeting accordingly
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