Have you ever dreamt of working as a contract employee? All have different aspirations when it comes to jobs. While some are sufficient working on a 9-5 desk job till they reach a spectacular position in the ladder, others want to be employed for a limited time and under the government sector.
Even today, in India, government jobs have high respect. As a result, many individuals still keep appearing for government exams repetitively.
When you get employed under a contract job, a service certificate is involved. Now if you want to know what is this central service certificate employee form XV, read on to know more details -
The Service certificate is a written document provided to the employee by the employer. It is an official document given at the time an employee leaves the company or his immediate termination from the contractual labour. This document is a testimonial of the employee service. Let us understand it in some detail.
What is Form XV?
The central service certificate form XV is a formal agreement between the employee and employer. In this contractual labour employment, once the tenure of the concerned employee ends after his notice period or due to immediate resignation, the employer must provide him with a duly stamped certificate of service.
Now, if you are thinking, what does this form consider and who fills it?
The HR department of the concerned organization will fill it with the details from its database.
Moreover, the employee can raise a request for the issuance of this service certificate from his employer for special reasons. When an employer grants this kind of special request of the person, it is normally considered that the individual has been employed permanently enrolled in the organization.
What does this form XV include?
Even though this is a very typical question that can pop up in your mind, it is always necessary to have clarity of things you are curious about. The service certificate contains details about the nature of the work employee has been enrolled in for the period, his formal details, work designation and department. Also, this form has a summary of the concerned employee’s work performance and the type of work performed.
What you should know about service certificates?
Now that you have a basic understanding of what a service certificate is, it is obvious to have some confusion given the nature of the document. It has been observed that many people correlate the certificate with the experience letter. Both of them have their significance and are different.
As stated above a service certificate clarifies your position and duration of work. It is more of a contractual document that specifies you have signed a contract with the concerned employer. In opposition to this, an experience letter is given by the employer. It acts as a supporting document to what kind of work you have done while being employed at the organization.
Whether you are in a government organization or on contractual labor for a specific company, you should have a good understanding of service certificate format. If you have a contract with a private company, the certificate document format is made and printed in English.
However, if you are employed in a sector that comes under the Government of India, whether it is central or state, it would be done in Hindi. The main difference between these two is that a service certificate can be given to the employees at the start or middle of the work tenure whereas an experience certificate is provided to the worker only after his employment ends.
Whether you are in a government organization or on contractual labour for a specific company, you should have a good understanding of the service certificate format. If you are on a bond with a private company, the certificate document format is made and printed in English.
However, if you are employed in a sector that comes under the Government of India, whether it is central or state, it would be done in Hindi. The main difference between these two is that a service certificate can be given to the employees at the start or middle of the work tenure whereas an experience certificate is provided to the worker only after his employment ends.
Format of Central Service Certificate Employee Form XV
When you are employed in the public sector under the Indian government, the employer needs to follow a predefined format for your bond. He is liable to follow the instructions given by the government and include the following in your contract. You need to fill in these details appropriately and give correct information as the government maintains a database of all for cross-verification.
The service certificate includes -
- Employer Name
- Employee Name
- Date of Engagement (Employment start)
- Date of Discharge (Last working day)
- Nature of Employment
- Employee Provident Fund Account Number (provided to the bank)
- Reasons for Separation (in case the employee leaves in the mid of the tenure due to some personal or other reasons)
- Detailed info on employee performance
- Address
All this information is filled by the HR department before the final day and presented to the employee after his tenure ends. The HR personnel has to collect all this information from the concerned individual at the time of signing the bond.
How to apply for a Service Certificate from HR in case of an emergency?
As mentioned above the central service certificate can be given at the start of an employee's work tenure or even in the middle of it based on availability. If there is extra work pressure, this might skip HR’s mind.
In such cases, you as an employee have the power to issue a request to the department and get the same at the earliest. You just need to draft an application for early issuance of the service certificate.
Let us understand how to apply for a service certificate in a dire case when you have an emergency. When do you need to provide a service certificate?
The answer is in an emergency - which means you have to apply for an urgent loan or prove to a lender that you are an employed person. The emergency could be a medical issue, getting a loan - educational or house loan for self or a member of your family. In such times, you need to request an employment certificate from your employer.
For this, you should write a concise letter to the HR department who will further process your application. The letter format for the request for a service certificate is as follows -
To,
HR Sir/Madam,
Company Name
Company Address
Subject - Request for issuance of Service Certificate
Date
Dear Sir/Madam,
I am (Employee Name) working in (Department Name) at designation (Position) having (Employee ID) since last (Work Tenure) years. I would like to state that currently, I am facing (Give a reason - medical emergency case, bank loan for XX or any other). For this to proceed smoothly, I will have to submit a service certificate at the earliest. Please issue me a service certificate at the earliest.
I shall hope that you understand my situation and would take steps to issue me the required certificate at the earliest as possible. For further queries, feel free to contact me on (Mobile Number)
Yours sincerely,
(Employee Name)
Sign
Central Service Certificate Employee From XV template
As you have had an overview of what a service certificate is, it is commonly known as Form XV in simple language. The government of India has set format which is used widely till date. The government of India or the state government makes use of this template
The central service certificate for employee form XV is given to every government employee along with full details.It can be seen in the following figure -
How will Deskera help?
The service certificate is given to every employee as proof of his employment with the government employer. This form XV contains all details of the employee and employer. It is a confirmation of his employment for a specific period and is given mostly for contract jobs.
The HR department has a key role in collecting the form information and is involved in maintaining a proper database for the same. You can use Deskera People for managing all your HR related processes from employee management, salary, leave management etc.
Summary
- The service certificate is given to an employee by an employer at the start or during the period of employment
- It is mostly done for contract jobs and is an official document in the Indian government sector for a contractual labour/employee
- The service certificate and experience letter are 2 different official documents of your professional portfolio
- You can request a service certificate from the concerned HR department in case of emergency, both medical or financial
- It contains personal details, employment details, time of work, nature of the work done, pay scale per hour or monthly, and employer’s remarks
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