Tamil Nadu Form 12 Register of Adult Workers - A Comprehensive Guide

Tamil Nadu Form 12 Register of Adult Workers - A Comprehensive Guide

Deskera Content Team
Deskera Content Team
Table of Contents
Table of Contents

The Tamil Nadu Factories Rules 1950, of which the Tamil Nadu Form 12 Register of Adult Workers is a part, specifies the rules all factories registered in the Indian state of Tamil Nadu must obey.

The Tamil Nadu Factories Rules 1950, of which the Tamil Nadu Form 12 Register of Adult Workers is a part, is social legislation that covers all matters pertaining to occupational safety, workers’ welfare, and health in all factories and similar establishments operating within the territory of Tamil Nadu. The Rules apply to the whole of Tamil Nadu, including Tirunelveli district’s Shencottah Taluk and Kanyakumari district. It also extends to all territories mentioned in the Andhra Pradesh and Madras(Alteration of Boundaries) Act, 1959 (Central Act 56 of 1959)’s Second Schedule.

The Tamil Nadu legislative assembly promulgated the Tamil Nadu Factories Rules 1950, of which the Tamil Nadu Form 12 Register of Adult Workers is a part, on 15th March 1950 vide G.O. No. 1041. The rules were formulated according to the powers conferred to Indian states by the Factories Act, 1948 (Central Act LXIII of 1948)’ s Section 112. The Tamil Nadu further amended the Factories Rules 1950 vide the Amendments to the Tamil Nadu Factories Rules, 1950. (G.O. Ms. No. 33, Labour and Employment (M2)) on 17th February 2021.

Read on to know the importance of Tamil Nadu Form 12 Register of Adult Workers and how to fill the form correctly. This article also specifies the various compliance forms, besides Tamil Nadu Form 12 Register of Adult Workers, all Factory Managers, Human Resource Managers, or Personnel Managers in Tamil Nadu must know of.

For easy understanding, this article on Tamil Nadu Form 12 Register of Adult Workers has been divided into the following subsections:

What is Tamil Nadu Form 12 Register of Adult Workers?

The Tamil Nadu Form 12 Register of Adult Workers is part of the Tamil Nadu Factories Rules 1950. Besides containing rules regarding workers’ health and safety, the Factories Rules also specify the rules to be followed for granting licenses to factories, the appointment of inspecting staff, and other rules pertaining to occupational safety. The Rules apply to all factories and establishments coming under the purview of the Factories Act, 1948 (Central Act LXIII of 1948) and operating within the territory of the Indian state of Tamil Nadu.

In the Tamil Nadu Form 12 Register of Adult Workers, a Factory Manager must enter the details of all young person workers whose age is above fourteen (14) years but less than eighteen (18) years and who carry certificates and tokens. It must also contain the date of birth supported by appropriate documents. Also, the Tamil Nadu Form 12 Register of Adult Workers must contain information about the adult workers. According to the Tamil Nadu Factories Rules 1950, the Factory/ Human Resource/ Personnel Manager needs to preserve the Tamil Nadu Form 12 Register of Adult Workers for three years from the last entry date.

The Tamil Nadu Factories Rules 1950, of which the Tamil Nadu Form 12 Register of Adult Workers is a part, applies to all factories, including Central and State government facilities, where over ten (10) workers are employed and that use or do not use power to run their operations. Also, any factory employing less than 10 workers might also need to submit the Tamil Nadu Form 12 Register of Adult Workers if the State Government has notified the activities.

Which Compliance Forms Does A Factory Manager Need to Submit Every Year?

Besides the Tamil Nadu Form 12 Register of Adult Workers, every Factory Manager operating in the Indian State of Tamil Nadu must submit the following forms every year.

Here is a comprehensive list of the forms besides the Tamil Nadu Form 12 Register of Adult Workers, that all Factory/ Human Resource/ Personnel Managers need to submit to appropriate authorities every year:

  • Form 1 - Application for permission to construct, extend or take into use any building as a factory
  • Form 2 - Application for registration and grant or renewal of license for the year
  • Form 3 - Register of Factories
  • Form 3-A - Notice of change of Manager
  • Form 4 - Registration and Licence to work a factory
  • Form 5 - Certificate of fitness
  • Form 6 - Humidity Register
  • Form 7 - Record of lime-washing, painting, etc.
  • Form 8 - Report of examination of the pressure vessel or plant
  • Form 8-A - Report of examination of water-sealed gas-holder
  • Form 9 - Register of Compensatory holidays
  • Form 10 - Overtime muster roll for exempted workers
  • Form 11 - Notice of Periods of work for adult workers and children
  • Form 14 - Register for young person workers
  • Form 15 - Register of leave with wages
  • Form 17 - Health Register
  • Form 18 - Report of Accident
  • Form 18-B - Report of further details of the accident
  • Form 21 - Half Yearly Return
  • Form 22 - Combined Annual Return
  • Form 25 - Muster Roll
  • Form 25-A - Muster Roll of Adult Workers
  • Form 25-B - Service Card
  • Form 26 - Register of Accidents

Tamil Nadu Form 12 Register of Adult Workers - The Original Form

You can find two types of Tamil Nadu Form 12 Register of Adult Workers. While the first is the original one contained in the Tamil Nadu Factories Rules 1950, the second can be found in the Amendments to the Tamil Nadu Factories Rules, 1950. (G.O. Ms. No. 33, Labour and Employment (M2)). The following is the Tamil Nadu Form 12 Register of Adult Workers originally contained in the Tamil Nadu Factories Rules 1950:

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Tamil Nadu Form 12 Register of Adult Workers - The Amended Form

As already mentioned in the previous section, the second type of Tamil Nadu Form 12 Register of Adult Workers was introduced by the Amendments to the Tamil Nadu Factories Rules, 1950. (G.O. Ms. No. 33, Labour and Employment (M2)). The following is the Tamil Nadu Form 12 Register of Adult Workers found in the Amendments to the Tamil Nadu Factories Rules, 1950. (G.O. Ms. No. 33, Labour and Employment (M2)):

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Tamil Nadu Form 12 Register of Adult Workers - Ways to Fill The Form

This section describes the meaning of all subsections of the Tamil Nadu Form 12 Register of Adult Workers to help you fill the form correctly before submitting it to the appropriate authority.

The following are the subsections of the Tamil Nadu Form 12 Register of Adult Workers as specified in the Tamil Nadu Factories Rules 1950:

  • Sl. No. - Enter the serial number in the appropriate box
  • Name & residential address of the worker - Enter the workers’ names and residential addresses in these boxes
  • Father’s Name - Enter the father’s name of the concerned employee. The Manager may also enter the mother’s name if the employee has specifically mentioned the same
  • Nature of Work - Mention the type of work the worker is engaged in
  • Letter of group as in Form No. 11 - For filling this, the Manager has to refer to the Group Letter mentioned in Form 11 or the ‘Notice of Periods of work for adult workers and children.’ The Group Letter is usually between A and I
  • No. of relay, if working in shifts - Here, the Manager needs to mention the relay number if the concerned worker works in shifts
  • No. & date of certificate if an adolescent - This subsection of the Tamil Nadu Form 12 Register of Adult Workers has two parts - No. of certificate & date and Token No. giving reference to the certificates. The Manager has to fetch the details from the adolescent worker’s birth certificate or any document displaying the birth date
  • Remarks - In the final subsection of the Tamil Nadu Form 12 Register of Adult Workers, the Manager may enter any remarks about the concerned worker

Tamil Nadu Form 12 Register of Adult Workers - Ways to Fill The Amended Form

This section describes the meaning of all subsections of the amended Tamil Nadu Form 12 Register of Adult Workers to help you fill the form correctly before submitting it to the appropriate authority.

The following are the subsections of the Tamil Nadu Form 12 Register of Adult Workers as specified in the Amendments to the Tamil Nadu Factories Rules, 1950. (G.O. Ms. No. 33, Labour and Employment (M2)):

  • Name and Address of the Factory: The Manager needs to enter the factory name and registered address
  • Registration No. - Here, the Manager must enter the registration number of the factory as mentioned in the Factories Act, 1948 (Central Act LXIII of 1948)
  • Serial Number - Enter the serial number in the appropriate box
  • Name of the worker - Enter the workers’ names in these boxes
  • Worker Identity No. - Enter the worker number as entered in the Photo Identity Card as mandated in Rule 103-C of the Tamil Nadu Factories Rules 1950
  • Gender - Enter the worker’s gender in the box provided
  • Father / Spouse Name - The Manager needs to enter the worker’s father’s or spouse’s name in this subsection of the Tamil Nadu Form 12 Register of Adult Workers
  • Date of Birth - Enter the worker’s date of birth as mentioned in the document
  • Present Address - Enter the present address of the worker
  • Permanent Address - Enter the permanent address of the worker. The worker must provide a proof of their permanent address
  • Aadhaar No. - Enter the worker’s Aadhar Number issued by the UIDAI (Unique Identification Authority of India)
  • Date of entry into service - Enter the date on which the concerned worker joined the factory
  • Designation / Nature of Work - In this subsection of the Tamil Nadu Form 12 Register of Adult Workers
  • EPF No./ UAN No. - Enter the Employee Provident Fund or Universal Account Number of the worker
  • ESIC No. - Enter the worker’s ESIC (Employees’ State Insurance Scheme)
  • Date on which completion of 480 days of service - Enter the date on which the concerned worker has completed or will complete 480 days in service
  • Date on which made permanent - Enter the date on which the factory made the concerned worker a permanent staff
  • Period of Suspension if any - Enter the from and to date of such suspension
  • Bank A/c Number, Name of Bank, Branch (IFSC) - Enter the worker’s bank account number, bank name, branch name, and IFSC (Indian Financial System Code)
  • Photo - Attach the worker’s photograph
  • Mobile Number - Enter the worker’s mobile number
  • E-mail ID - Enter the worker’s email address
  • Specimen Signature / Thumb Impression - The Manager needs to ask the worker to sign in the appropriate box
  • Date of Exit - If the worker has left the factory, mention the date on which the worker left
  • Reason for Exit - Mention the reason(s) why the worker(s) left the factory
  • Remarks - The Manager may enter any remarks in this subsection of the Tamil Nadu Form 12 Register of Adult Workers

Conclusion

The Tamil Nadu Form 12 Register of Adult Workers is a mandatory requirement for Factory/ Human Resource/ Personnel Managers working in registered factories in Tamil Nadu. Knowing the right way to fill the form is crucial for meeting the compliance norms specified in the Tamil Nadu Factories Rules 1950.

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Key Takeaways

  • The Tamil Nadu Factories Rules 1950, of which the Tamil Nadu Form 12 Register of Adult Workers is a part, specifies the rules all factories registered in the Indian state of Tamil Nadu must obey
  • In the Tamil Nadu Form 12 Register of Adult Workers, a Factory Manager must enter the details of all young person workers whose age is above fourteen (14) years but less than eighteen (18) years and who carry certificates and tokens
  • The Tamil Nadu Factories Rules 1950, of which the Tamil Nadu Form 12 Register of Adult Workers is a part, applies to all factories, including Central and State government facilities, where over ten (10) workers are employed and that use or do not use power to run their operations
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