Philippines VAT and BIR - A Complete Guide for Businesses

Philippines is a country with thousands of islands. There are approximately seven thousand islands in the Philippines! Edged by pristine, turquoise-colored beaches and remarkable islands, the Philippines is divided into three geographical areas from north to south - Luzon, Visayas, and Mindanao, with Manila as the capital city.

With close to 111 million population in this country, the Philippines is ranked 25th as the world's largest economy by GDP and the third-highest economy by nominal GDP in Southeast Asia, after Indonesia and Thailand.

Although the Philippines is a famous hotspot for travellers around the world, it's also a great place to kickstart or establish your business as it's one of the emerging countries in the world - meaning you have higher business opportunities and have the chance to explore uncharted markets.

If you start your business in the Philippines, you first need to understand the VAT rules and regulations, whether you're a local or a foreigner.

Here's the guide to help you better understand the VAT rules in the Philippines. Let's begin.

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What are the different types of tax rates?

On 1 January 1988, the Philippines has introduced the Value Added Tax (VAT) regulation, replacing the sales and turnover tax range.

There are three different tax rates in the Philippines: the standard rate, zero-rated supplies, and exempt supplies.

Standard Rated Supplies

The standard rate of supplies in the Philippines is 12% on most goods and services.

Some of the standard rated supplies are:

  • Sales of goods and properties; 12% of the gross selling price or gross value of the products and properties sold
  • Sales of services and use/lease of properties; 12% of gross receipts from the exchange of sales of services
  • Importation of goods; the value of the tax used by the Bureau of Customs (BOC) in determining tariff, custom duties, excise taxes, and other charges.
  • Any purchases made by a registered dealer in the course of business; VAT computation is based on a particular percentage of the purchase cost will be imposed on a VAT-registered dealer who buys goods or services from another supplier.


Zero-Rated Supplies

The zero-rated supplies are supplies with 0% VAT. It means that the products and services are taxable but with a 0% rate.

Here are some of the zero-rated supplies in the Philippines:

  • Export of sales
  • Any sales in foreign currency
  • Any sales made to an individual or entity who are exempted under special laws of an international agreement
  • Any sales of services conducted outside the Philippines

Effective on June 27, 2021, the Revenue Regulations has issued a 12% VAT on certain sales transactions that were subject to 0% VAT earlier.

Following are the sales transactions that are 12% VAT as per the new rules:

  • Any sales of raw materials or packing materials to a foreigner for delivery to a local export-oriented enterprise
  • Any sales of raw or packing materials to an export-oriented enterprise, whose sales are greater than 70% of the total annual productions
  • Any export sales activities under Executive Order (EO) No.226, or the Omnibus Investment Code of 1987
  • Any services performed by contractors or subcontractors in manufacturing, processing, or converting goods for an entity whose export sales exceed 70% of its total annual production.

Exempted Supplies

Tax-exempt supplies are goods and services free from tax - meaning that these goods and services are not taxable.

The reporting of tax-free items may be on a taxpayer's business or individual tax return for informational purposes only.

Stated below is a list of products and services that are exempted from VAT under SEC 109 and CREATE LAW (as of 1 January 2021):

  • Any services provided by the financial intermediaries
  • Invoice sales or importation of medicine for cancer, mental illness, and kidney diseases
  • Any sales, importation, printing, or publication of the journal, or any educational materials covered by the UNESCO
  • Any sales or importation of COVID-19 related medicines, medical supplies, and equipment from 1 January 2021 to 31 December 2023
  • Any sales or importation of fertilizer, seeds, and seedlings

What is an excise tax?

The excise tax is the tax imposed on specific goods and services paid by businesses to the government. The tax is imposed on the consumers, which means they will have to pay an exorbitant price for the excise goods.

In the Philippines, the excise rate is imposed on alcohol products, tobacco products, petroleum products, mineral products, automobiles and other motor vehicles, and cosmetic procedures.

There are two excise taxes; specific tax (based on weight or volume or the u.o.m of the goods ) and ad valorem tax (based on selling price or other specified value of the goods/articles).

You can refer to the table below for the excise rate imposed on the goods listed/

A) Alcohol Products

Category

Year 2017

Year 2018 onwards

Distilled spirits



  1. Ad Valorem Tax Rate - Based on the Net Retail Price (NRP) per proof (excluding the excise and value-added taxes)

20%

20%

  1. Specific Tax - Per proof liter

Php 21.63

Effective 1/1/2016, the specific tax rate shall be increased by 4% every year thereafter

Wine, per liter of volume capacity



  1. Sparkling wines/ champagnes, where the NRP (excluding the excise and VAT) per bottle of 750ml volume capacity, regardless of proof is:








Effective 1/1/2014, the specific tax rate shall be increased by 4% every year thereafter

  • Php500.00 or less

Php 292.47

  • More than Php500.00

Php 818.90

  1. Still wines and carbonated wines containing 14% of alcohol by volume or less

Php 35.10

  1. Still wines and carbonated wines containing more than 14% (of alcohol by volume) but not more 25% of alcohol by volume

Php 70.20

  1. Fortified wines containing more than 25% of alcohol by volume

Taxed as distilled spirits

Fermented liquors , per liter of volume capacity



  1. If the NRP (excluding excise and VAT) per liter of volume capacity is:


Effective 1/1/2018, the specific tax rate shall be increased by 4% every year thereafter

  • Php 50.60 and below

Php 23.50

  • More than Php 50.60

          Php 23.50


  1. If brewed and sold at microbreweries or small establishments such as pubs and restaurants, regardless of the NRP

Php 32.76

Effective 1/1/2014, the specific tax rate shall be increased by 4% every year thereafter

B) Tobacco Products

Category

Year 2017

Year 2018 onwards

Tobacco products, per kilogram

  1. Tobacco Products



  • Tobacco twisted by hand or reduced into a condition to be consumed in any manner other than the ordinary mode of drying and curing

Php 2.05








Effective 1/1/2014, the specific tax rate shall be increased by 4% every year thereafter 

  • Tobacco prepared or partially prepared with or without the use of any machine or instrument or without being pressed or sweetened

Php 2.05

  • Fine-cut shorts and refuse, scraps, clippings, cuttings, stems, midribs and sweepings of tobacco

Php 2.05

  1. Chewing tobacco unsuitable for use in any other manner

Php 1.75



Cigars, per cigar

  1. Cigars



  • Based on the NRP per cigar (excluding the excise and value-added taxes), and

20%


Effective 1/1/2014, the specific tax rate shall be increased by 4% every year thereafter 

  • Per cigar

Php 5.85

Cigarettes , per pack

NEW TAX RATES based on RA No. 10963 (TRAIN Law)

January 1, 2020 until December 31, 2021


January 1, 2022 until December 31,2023


  1. Cigarettes packed by hand

Php 37.50

Php 40.00

  1. Cigarettes packed by machine

Php 37.50


Php 40.00


In addition to that, an inspection fee is collected on leaf tobacco, cigars, cigarettes, scrap, and other manufactured tobacco products as well.

Refer to the inspection fee as per the table below.

Product 

Inspection Fee

Cigars

P 0.50 per thousand pieces or fraction thereof

Cigarettes 

P 0.10 per thousand sticks or fraction thereof

Leaf Tobacco

P 0.02 per kilogram or fraction thereof

Scrap and other manufactured tobacco

P 0.03 per kilogram or fraction thereof

C) Sweetened Beverages

Product

Tax rate Per Liter of Volume Capacity

Using purely caloric and non-caloric sweetener, or a mix of caloric and non-caloric sweeteners

Php 6.00

Using purely high fructose corn syrup or in combination with any caloric or non-caloric sweetener

Php 12.00

Using purely coconut sap sugar and purely steviol glycosides

Exempt

You can visit the BIR official website if you wish to find out more about the excise rate for mineral products, automobiles, and petroleum products.

What is withholding tax (WHT)?

A withholding tax is when a business holds a portion of the payment of goods and services and then remits this payment to the government in the Philippines - which helps reduce the government's burden as the tax collection responsibility is shifted to the businesses.

In return, the businesses, also known as the tax withholding agents, will have to provide BIR Form 2307 (or Form 2306) as evidence that the supplier paid up. The businesses can deduct the tax amount withheld from their income tax for the taxable period.

What are the different types of withholding tax?

There are two types of withholding tax in the Philippines. They are:

Creditable withholding tax (CWT)

  • Compensation: This withholding tax arises from any income payment from an employer-employee relationship
  • Expanded: This withholding tax is prescribed on specific income payments. The amount is creditable against the income tax due of the payee for the taxable period
  • Withholding Tax on GMP - Value-Added Taxes (GVAT): This withholding tax is performed by the National Government Agencies (NGAs), government-owned, controlled corporations, and local government units (LGUs) before making any payment to VAT-registered taxpayers on their purchases of goods and services
  • Withholding Tax on Government Money Payments (GMP) - Percentage Taxes: This withholding tax is performed by the National Government Agencies (NGAs), government-owned, controlled corporations, and local government units (LGUs) before making any payment to non-VAT registered taxpayers on their purchases of goods and services

Final Withholding Tax (FWT)

This withholding tax is prescribed on specific income payments. It's not creditable against the income tax for the taxable period.

The total income tax is complete, and the final payment of income tax due from the payee is subject to the final withholding tax.

Does withholding tax apply to all suppliers?

Only regular suppliers are subject to withholding tax. If the withholding agent has transacted with a supplier at least six times for the current and previous year or transacted at least P10,000 in a single purchase, then the withholding tax applies.

*As a withholding tax agent, you must deduct 1% of the value of payments for purchases of goods and 2% for the purchases of services (EWT) from all local suppliers and withhold tax from non-resident doing business in the Philippines.

Who are the withholding tax agents?

A Withholding Agent can be a person or an entity in control of the payment subject to withholding tax. Therefore, they are required to deduct and remit the withheld taxes to the government.

Stated below are the groups classified as the Top Withholding Agents (TWAs) in the Philippines:

  • Top 20,000 private companies and top 25,000 individual taxpayers under RR No.6-2009
  • Top 500 non-individual taxpayers that meet the requirements of a large taxpayer but have yet to be designated by the BIR, under RMO 17-2017
  • Large taxpayers under Revenue Regulation No. 1-1998, as amended by Sections 4.5, 5.1, and 5.2 under RR 17-2010
  • Those identified under the Taxpayer Account Management Program (TAMP) as per RR-2014

To find out about the latest withholding agent list, you can check the BIR website to keep yourself updated.

Do I need to register for VAT?

If you provide taxable supplies and your annual sales threshold exceeds PHP 3 million, yes, you must register for VAT. By any chance, if you wish to register for VAT, even though you do not meet the annual threshold, you can still opt to register for VAT voluntarily.

What is Tax Identification Number (TIN)?

A tax identification number (TIN) is a special string of numbers assigned to every taxpayer in the Philippines. It is a 12-digit number, with the first nine numbers are the TIN itself, and the last three numbers are the branch code. If you're a corporation, your first number will start with 0. For individuals, the first number will start from 1 to 9.

It's essential to get your tax identification number. You will need to use the TIN to file personal income tax, corporate tax, VAT returns and deal with the Bureau of Internal Revenue.

How do I register for my Tax Identification Number (TIN)?

Go to your Revenue District Office(RDO) near your residential area.

Inform the BIR officer that you intend to apply for a tax identification number (TIN).

To complete the TIN registration process, you will need to provide the following information:

  • Fully furnished Form 1901 (those with mixed incomes, those who are self-employed, estates and trusts), Form 1902 (individuals that are non-resident citizens, resident aliens and employees with a purely compensation-based income), Form 1903 (corporations and partnerships), or Form 1904 (one-time taxpayers working)
  • Birth certificate, passport, LTO driver's license, work permit, community tax certificate, business name certificate, etc
  • Marriage contract for women
  • Passport with your current visa or employment contract for foreigners

Once you have submitted all the documents, the BIR officer will process your tax identification number (TIN). You will receive a copy of the respective form at the end, indicating your tax identification number.

To reduce the high number of visitors in the Revenue District Office, the government has allowed its citizen to apply for TIN online. You can visit the BIR website to register online.

Note: Only self-employed, mixed-income earners, employees, and unemployed categories under the Executive Order No.98 can register online.

How do I register for VAT?

Once you have registered your business in the Philippines, the BIR will send you a Certificate of Registration (Form 2303), highlighting the corporate taxes that your company must pay.

On the Certificate of Registration (Form 2303), you can find the information on whether your company is VAT-registered or not. If your company is not VAT-registered during the initial stage, it doesn't mean that you do not need to register for VAT after that.

First page of Form 1903

To register for Certificate of Registration (COR), corporations must submit Form 1903 to the BIR. So, what is Form 1903?

Form 1903 is a tax form submitted by corporations or partnerships to register their organizations with the Bureau of Revenue (BIR) in the Philippines.

If you wish to download the Form 1903, you can click on this link Form 1903.

When is the due date of my VAT Return's filing?

Every business owner must file the monthly paper return of their VAT Return by the 20th of the following month after their taxable period.

If you are filing your VAT Return using electronics, you can submit your monthly VAT Returns between the 21st to 25th, the following month.

You will also have to submit the details of your sales or receipts and VAT every quarter. Once you have filed your VAT Return, you will have to remit your tax payment simultaneously.

What are the VAT reports in the Philippines?

There are two types of VAT reports in the Philippines, and they are;

A. BIR Form No. 2550M

BIR Form No.2550M is the monthly Value-Added-Tax Declarations, a form outlining the sales tax imposed on sales of goods and services in the Philippines. A VAT-registered person shall perform the return in the Philippines.

The taxpayers will have to file this return if;

  • their VAT registration has not been canceled
  • there are no taxable sales for the month, or
  • the aggregate sales/receipts for any 12 months did not exceed the PHP 1,500,000.00 threshold

Using manual filing, the BIR Form 2550M should be submitted no later than 20th the following month after the taxable period.

Suppose you are filing your VAT return using the Electronic Filing and Payment System (eFPS); you will have to check the filing period based on the group assigned to each business category.

You can refer to the table below regarding the filing period for different business groups using eFPS.

Business Industry

Period for filing Monthly Return

Group A

  • Insurance and pension funding

  • Activities auxiliary to financial intermediation

  • Construction

  • Water Transport

  • Hotels and restaurants

  • Land transport





         

              On the 25th following the end of the month

Group B

  • Manufacture and Repair of Furniture

  • Manufacture of Basic Metals

  • Manufacture of Chemicals and Chemical Product

  • Manufacture of Coke, Refined Petroleum & Fuel Products

  • Manufacture of Fabricated Metal Products

  • Manufacture of Food, Products & Beverages

  • Manufacture of Office, Accounting & Computing Machinery

  • Manufacture of Paper and Paper Products

  • Manufacture of Motor Vehicles, Trailer & Semi-Trailers












On the 24th following the end of the month

Group C

  • Retail Sale

  • Wholesale Trade and Commission Trade

  • Sale, Maintenance, Repair of Motor Vehicle, Sale of Automotive Fuel

  • Collection, Purification and Distribution of Water

  • Computer and Related Activities

  • Real Estate Activities








On the 23th following the end of the month

Group D

  • Air Transport

  • Electricity, Gas, Steam & Hot Water Supply

  • Postal & Telecommunications

  • Publishing, Printing & Reproduction of Recorded Media

  • Recreational, Cultural & Sporting Activities

  • Recycling

  • Renting of Goods & Equipment

  • Supporting & Auxiliary Transport Services










On the 22nd following the end of the month

Group E

  • Activities of Membership Organizations, Inc

  • Health and Social Work

  • Public Admin & Defense Compulsory Social Security

  • Research and Development

  • Agricultural, Hunting, and Forestry

  • Farming of Animals

  • Fishing

  • Other Service Activities

  • Miscellaneous Business Activities

  • Unclassified





   


       

             

               On the 21st following the end of the month

B. BIR Form No. 2550Q

Also known as Quarterly Value-Added Tax Return, Form 2550Q is a form outlining the sales tax on sales of goods and services in the Philippines, filed every quarter.

You must file Form 2550Q if your business' actual gross sales or receipts exceed P3,000,000.00. You have to file Form 2550Q no later than the 25th of the following month for your taxable quarter.

A snapshot of the BIR Form 2550Q generated from Deskera Books

The table below explains the meaning of each section in Form 2550Q.

No.

Section

Explanations

15.

​​Vatable Sales/Receipt- Private (Sch.1)

The total gross amount of the VAT sales; i.e. gross of the expanded withholding tax to private buyers


16.

Sale to Government

Enter the consolidated amount of VAT sales to the government bodies


17.

Zero Rated Sales/Receipts

Enter the amount for zero-rated supplies such as export sales and sales to PEZA entities


18.

Exempt Sales/Receipts

Enter the amount of exempted sales such as sales of agricultural and marine products in the original state, importation of household effects of Philippines resident


19.

Total Sales/Receipts and Output Tax Due

Enter the total amount of line item 15, item 16, item 17 and item 18


20.

Less: Allowable Input Tax


20.A)

Input Tax Carried Over from Previous Quarter

Enter the input VAT form previous Quarter ( line 27)


20.B)

Input Tax Deferred on Capital Goods Exceeding P 1Million from Previous Quarter

Enter the input VAT deferred from previous quarter’s purchases

20.C)

Transitional Input Tax

This section is applicable for those taxpayers shifting from non-VAT registered to VAT-registered - 2% of the value of such inventory, or the actual VAT paid on goods, materials, and supplies


20.D)

Presumptive Input Tax

Enter the amount of presumptive input tax. This section is applicable for taxpayers processing sardines, mackerel, milk, cooking oil, refined sugar - this will be 4% of the gross value of primary agricultural purchases used as input for production


20.E)

Others

Enter the amount for other input VAT allowable as credit by the law


20.F)

Total (Sum of Item 20A, 20B,20C,20D &20E)

Enter the total sum of 20A. 20B. 20C 20D and 20E


21.

Current Transactions


21A/B)

Purchase of Capital Goods not exceeding P 1Million (see sch.2)

Enter the total amount of purchases of capital goods with purchase price less than Php 1million, wherein the deferment of input VAT is not applicable


21C/D)

Purchase of Capital Goods exceeding P 1Million (see sch.3)

Enter the total amount of purchases of capital goods with purchase price equal or greater than Php 1million, wherein the deferment of input VAT is not applicable


21E/F)

Domestic Purchases of Goods Other than Capital Goods

Enter the input VAT for domestic purchases

21G/H)

Importation of Goods Other than Capital Good

Enter the input VAT for import goods

21I/J

Domestic Purchase of Services

Enter the input VAT for purchase of services


21K/L


Services rendered by Non-residents

Enter the input VAT for services of non-residents rendered in Philippines


21M

Purchases Not Qualified for Input Tax

Enter the total amount of exempt and zero-rated purchases


21N/O


Others

Enter the total amount of other purchases with input VAT allowable as credit by the law


21P


Total Current Purchases (Sum of Item 21A,21C,21E,21G,21I,21K,21M&21N)

Enter the total sum of purchases by adding amount in 21A, 21C, 21E, 21G, 21I, 21K, 21M, and 21N


22.

Total Available Input Tax (Sum of Item 20F, 21B,21D,21F,21H,21J,21L&21O)


Enter the total sum of 20F, 21B, 21D, 21F, 21H, 21J, 21L and 21O.

23.

Less: Deductions from Input Tax


23A)

Input Tax on Purchases of Capital Goods exceeding P 1Million deferred for the succeeding period (Sch.3)

Enter the deferred input VAT applied to succeeding period - combination of the previous and current period’s capital goods purchases


23B)

Input Tax on Sale to Govt. closed to expense (Sch.4)

Enter the input VAT for sales to government and any ratable portion of input VAT not directly attributed to any activity


23C)

Input Tax allocable to Exempt Sales (Sch.5)

Enter the input VAT for exempt sales and ratable portion of input VAT not directly attributed to any activity


23D)

VAT Refund/TCC claimed

Enter the amount deducted for input VAT/ Tax Credit Certificate Claimed, that should not be part of claimed input VAT for the quarter


23E)

Others

Enter other deduction for input VAT


23F)


Total (Sum of Item 23A, 23B,23C,23D & 23E)

Enter the total sum of item 23A, 23B, 23C, 23D and 23E


24.

Total Allowable Input Tax (Item 22 less Item 23F)

Enter the amount from the deduction of line 23F from line 22


25.

Net VAT Payable (Item 19B less Item 24)

Enter the amount from the deduction of line 24 from line 19B


26.

Less: Tax Credits/Payments


26A)

Monthly VAT Payments - previous two months

Enter the deduction for the payments made for the first 2 months of the quarter


26B)

Creditable Value-Added Tax Withheld (Sch. 6)

Enter the amount of withholding VAT claimed as tax credit


26C)

Advance Payments for Sugar and Flour Industries (Sch.7)

This section is applicable to those in the sugar and flour industries. The advance payment made by the sellers can be claimed as credit if you can show the Advance Payment of VAT Payment was issued


26D)

VATwithheld on Sales to Government (Sch.8)

Enter the amount of 5% VAT withheld by the government purchasers of goods and services as evidenced by issuing BIR Form 2307


26E)

VAT paid in return previously filed, if this is an amended return

Enter the VAT paid in the original filed return


26F)

Advance Payments made (please attach proof of payments - BIR Form No. 0605)

Enter the amount for other advance payments made as evidenced by BIR Form  0605


26G)

Others

Enter the amount for other credits, if applicable


26H)

Total Tax Credits/Payments (Sum of Item 26A,26B,26C,26D,26E, 26F & 26G)

Enter the total amount of tax credits by adding line 26A, 26B, 26C, 26D, 26E, 26F and 26G.


27)

Tax Still Payable/(Overpayment)(Item 25 less Item 26H)

Enter the total amount of tax still payable by deducting line 26H from line 25


28)

Add Penalties

Enter the amount of penalties incurred, if applicable


28A)

Surcharge

Enter the amount of surcharges incurred, if applicable


28B)

Interest

Enter the amount of interest incurred, if applicable



28C)

Compromise

Check on Annex A of Revenue Memorandum Order (RMO) No.7-2015 to view the compromise table


29)

Total Amount Payable/(Overpayment) (Sum of Item 27 & 28D)

Enter the total amount payable to BIR by adding the sum of line item 27 and line 28D


How do I make VAT payment?

Stated below are the ways you can make your VAT payment:

  • Pay at any Authorized Agent Bank (AAB) under the jurisdiction of Revenue District Office (RDO)/Large Taxpayers District Office (LTDO) where the taxpayer (head office of the business establishment) is registered.
  • For places without AAB - file your Monthly VAT declaration and pay the VAT due to the Revenue Collection Officer (RCO). The RCO will issue the payment receipt to you.
  • Using online services such as PayMaya, LandBank, Union Bank, PesoNet, GlobeGCash, etc.

What are the penalties for late filing and payment?

Under the tax code section 255, for anyone who fails to file or pay VAT to the internal revenue tax, a fine not less than P10,000 will be imposed on you and imprisonment not less than one year but not more than ten years.

Note: Make sure that you file your VAT Return and promptly make payment to avoid surcharges, interest, and penalties.

BIR, VAT and Invoicing in the Philippines Using Deskera Books

Generating V.A.T. and B.I.R. reports is a piece of cake with Deskera. You can set up your Philippines company in minutes and start creating and sending invoices immediately.

In addition, you can generate beautiful invoice templates from the system without the need to design your template from scratch.

Start adding essential pieces of information when you are creating an invoice using Deskera Books, such as;

  • Your company name and address
  • The date when you issue the invoice
  • Your tax identification number (TIN)
  • Your customer's name, bill-to, and ship-to address
  • Term of Payment
  • List of line items with its respective U.O.M., price per unit, and tax, if applied
  • The total sum of the invoice payment
  • Memo or invoice description

And send the invoices to the customers effortlessly.

Learn more about the invoicing feature using Deskera Books.

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Key Takeaways

And that is a wrap. From this article, you can take away the following points:

  • What are the different types of tax rates?
  • What is an excise tax?
  • What is withholding tax (WHT)?
  • What are the different types of withholding tax?
  • Does withholding tax apply to all suppliers?
  • Who are the withholding tax agents?
  • Do I need to register for VAT?
  • What is Tax Identification Number (TIN)?
  • How do I register for my Tax Identification Number (TIN)?
  • How do I register for VAT?
  • When is the due date of my VAT Return filing?
  • What are the VAT reports in the Philippines?
  • How do I make a VAT payment?
  • What are the penalties for late filing and payment?
  • BIR, VAT and Invoicing in the Philippines Using Deskera Books

You can rest assured as the software will do the work for your tax calculation. Instead of spending a tremendous amount of time on manual tasks, you can have more time for the things you love with Deskera.