Software for Employee Management

Deskera HRMS Aug 10, 2016

Software for employee management and what you should know about it. Employee management is one of the most important jobs managers do in an organization. It is imperative for organizations to learn how to locate, spot and hire a superior workforce. Proper employee management and workplace leadership enables accomplishment of business goals and promotes enhanced employee engagement, motivation, development and retention.

Employee survey results

According to employee surveys, 2016’s highest-ranking factors in job satisfaction worldwide are work-life balance, management and culture. Similarly, leading job satisfaction contributors are respectful treatment of all employees at all levels, compensation, benefits and job security. 85% of new professionals said employee treatment and welfare were what they look for in future employers.

Employee management practices that can improve productivity

Listed below are three practical suggestions company officials can implement to improve employee productivity:

1. Communicate intelligently

Some managers believe that inculcating fear in staff is the trademark of managerial success. But with this strategy, you can only succeed in creating an unmotivated staff. Take the time to learn how effectively you can communicate with each of your employees. Some may require firm instructions, while others will respond best to a friendly approach. Adjust your management style for each employee and don’t expect them to follow yours. According to a survey, 76% of employees don’t trust bosses who fail to share company data.

2. Accept responsibility

If it’s your mistake then don’t pass the blame onto employees, as this can cause you to lose credibility and trust with your staff. However, if you accept responsibility for your own mistakes, your staff will respect and support you and therefore, will work harder for you.

3. Reward effort

The best way to keep employees working hard toward success is to reward their efforts. Take a moment to find a small way to acknowledge these efforts personally. Small tokens of appreciation given at the right moment helps keep your employees motivated. This kind of rapport can reap huge rewards for building momentum and loyalty. According to a survey, 78% of employees feel they are making a difference and appreciated when managers focus on their strengths over their weaknesses.

Employee administration tasks

Administrative and human resource personnel provide essential administrative support to the executives and department managers of small business. Many small companies assign HR responsibilities either to a manager or to an HR administrator. In either scenario, a single person handles payroll and benefits, time tracking, grievances/disciplinary action, hiring, promotions and so forth. Employee management software can help small businesses by automating administrative tasks, record-keeping and compliance and by offering HR coordinators the tools to find and keep the best talent.

Employee self-service

Employee Self-Service (ESS) enables employees to view their job profile, address, earnings, payroll taxes, benefits and leave information. Employees can update or change personal information to ensure all information is accurate and up-to-date.

Automating human resource and payroll processes with ESS lowers costs without taking anything away from employees. Additionally, employees consistently report higher job satisfaction with self-service solutions in place.

The key benefits of ESS systems are:

  • Workforce productivity improvement: Save workforce hours by reducing the time employees and managers spend on routine HR and payroll activities.
  • Reduced transaction cost: Replace paper-based HR/payroll processes by eliminating the time and physical costs associated with copying, routing, printing, mailing and filing paper.
  • Duplicate data entry elimination: Transfer data entered by employees directly into the HR/payroll database, which will relieve HR staff members from the hassle of entering data manually.
  • Improved data accuracy, integrity and timeliness: Allow employees the ease of making routine record changes themselves, which can improve quality and timeliness of the information.
  • Improved employee satisfaction and retention: Empower the workforce to participate more directly in company processes which will serve as an effective employee retention tool.

Transforming HR for better productivity

Many organizations are commencing on the journey of HR transformation. It is important to pin down why the organization needs to transform the HR processes and how the change will positively impact the business. These changes can then be incorporated into the HR transformation strategy.

HR transformation is therefore a way to transform the HR business functions to support the organization better as it addresses significant business challenges. When HR goals are aligned with an organization’s business challenges and opportunities, it offers an employee management strategy that is consistent with the organization’s business goals.


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